Ajpu and its offices worldwide (“we”, “us” and “our”) are committed to safeguarding your privacy and ensuring that you continue to trust Ajpu with your personal data. When you interact with us, you may share personal information with us that allows identification of you as an individual (e.g. name, email address, address, and telephone number). This is known as “personal data”.
2. What information do we collect and for what purposes?
When you visit Ajpu Sites, our web server automatically records details about your visit: for example, your IP address, the website from which you visit us, the type of browser software used Ajpu Site pages that you actually visit including the date and the duration of your visit. Please see our Cookie Notice for information on these technologies and your rights in relation to them (See section 5).
In addition, we process personal data that you provide through Ajpu Sites, for example, when you enter personal details (e.g. name, gender, address, email address, phone/fax number) on a registration page or if you sign up for an email newsletter.
Ajpu may use the personal data that you provide to us with your consent for a specified purpose or when you interact with Ajpu Sites or we process your data if we have legal basis, namely, with regards to your registration to Ajpu events or your request of Ajpu services.
Furthermore, we operate (I) custom platforms, which are fully built and maintained by Ajpu (“Custom Platforms”); and (II) cooperate with platforms which provide individual Ajpu products or services, which are maintained and provided for by third-party providers (“Cooperation Platforms”), and (III) third party applications and services, which can be embedded or integrated into one of the platforms described under (I) or (II) (“Embedded Services”).
I. Custom Platforms
Public websites – www.ajpublog.com
Ajpu public websites are the external-facing platforms for public engagement with Ajpu and provide insights into Ajpu activities, initiatives, projects and roadmaps. The public websites also provide other services such as a blog, articles of general interest and livestreaming services of sessions and events during the said events and sessions.
The public websites use third party cookies for analytics (Google Analytics) and to track common metrics such as platform engagement, concurrent users, maximum number of users, time spent on a page, etc. Any use of such analytics cookies is to improve your user experience and provide Ajpu with valuable information to help Ajpu to better tailor our services to our partners, members, constituents and participants.
3. Children’s personal data
Ajpu does not knowingly solicit or collect personal data from children below the age of 18. If Ajpu discovers that it has accidentally collected personal data from a child below the age of 18, it will remove that child’s personal data from its records as soon as reasonably possible. However, Ajpu may collect personal data about children below the age of 18 years if authorized by the holder of parental responsibility over the child.
4. How do we share personal data?
We do not share your personal data with any third party that intends to use it for direct marketing purposes, unless you have provided specific consent in relation to this.
Ajpu may share your personal data with third parties for other purposes, but only in the following circumstances:
I. With your consent
We will share personal data with third parties outside of Ajpu when we have your consent to do so. We require explicit opt-in consent for the sharing of any sensitive personal information.
II. For legitimate interests
We will share personal data based on legitimate interests as, for example, when you register for one of our events, except where such interests are overridden by your interests or fundamental rights, in which case we will request your explicit consent.
III. For processing of Ajpu’s offices in other regions
IV. For external processing (service providers)
We may engage service providers, agents or contractors to provide services on our behalf, including to administer Ajpu Sites and services available to you. These third parties may come to access or otherwise process your personal data in the course of providing these services.
Ajpu requires such third parties, who may be based outside the country from which you have accessed Ajpu Site or service, to comply with all relevant data protection laws and security requirements in relation to your personal data, usually by way of a written agreement.
V. Compliance with laws
We will share personal data with third parties outside of Ajpu if we have a good-faith belief that access, use, preservation or disclosure of the personal data is reasonably necessary to:
– Meet any applicable law, regulation, legal process or enforceable governmental request
– Detect, prevent or otherwise address fraud, security or technical issues
– Protect against harm to the rights, property or safety of Ajpu, our users or the public as required or permitted by law
5. “Cookie Notice”
5.1 About cookies
A cookie is a small piece of information that a web server asks the user’s browser to store on the user’s local computer, and then later their browser presents this information to the web server. In its simplest form, a cookie is an identifying number.
5.2 What type of cookies do we use?
We use two types of cookies on Ajpu Sites: persistent cookies and session cookies. A persistent cookie helps us recognize you as an existing user, so it’s easier to return to Ajpu Sites or interact with our services without signing in again. In the event you sign up to one of our platforms, a persistent cookie stays in your browser and will be read by the service when you return to one of our sites. Session cookies only last as long as the session (usually the current visit to a website or a browser session).
Ajpu does not know the identity of a person based on the ID. The cookies used by Ajpu do not contain any personal data about you nor are they used to look up your personal data. Even if you have entered personal data about yourself in one of Ajpu’s registration forms, Ajpu does not relate that information to the cookie data.
Our analytics providers include:
6. How do we store or transfer your data?
When transferring personal data internationally, we make sure that we comply with applicable laws and regulations, for example, by entering into agreements that will ensure that the recipients of your information maintain an adequate level of data protection.
Information collected within the European Economic Area (“EEA”) may, for example, be transferred to countries outside of the EEA for the purposes as described in this Policy. We utilize standard contract clauses approved by the European Commission, adopt other means under Swiss and European Union law and/or obtain your consent to legitimize data transfers from the EEA to the United States and other countries.
7. Security of personal data
However, since the internet is not a 100% secure environment, Ajpu cannot ensure nor guarantee the security of any information that the user may transmit to Ajpu Sites. There is no guarantee that information may not be accessed, disclosed, altered or destroyed by breach of any of Ajpu´s physical, technical or managerial safeguards.
All Ajpu employees who have access to and are associated with the processing of personal data are obliged to respect the confidentiality of all such personal data.
8. How long do we retain personal data?
9. How can you access your data or contact us?
You have a right to request access to your personal data. You may send us a request for access, provision of such information will be subject to the supply of appropriate evidence of your identity. You also have the right to request that Ajpu corrects any inaccuracies in your personal data.
You have the right to opt out of receiving marketing communications or any other information from Ajpu or about Ajpu events and can do so by (a) following the instructions for opt-out in the relevant marketing communication or (b) by contacting us.
10. Our details